Summer Staff Expenses

If you incurred any expenses whilst working on The Challenge 2011, please download and complete the form below. Please then email the form to [email protected].

Expense Form for Summer Staff 2011

The Challenge Expenses Policy

The Challenge’s expenses policy is based on two principles:
1. Money provided by donors to The Challenge should be treated very responsibly.
2. Volunteers leading young people through The Challenge should not lose out financially.

What can be expensed?

Travel during the Programme All staff (Project Volunteers, Mentors, Logistics staff and leaders) can claim for this.

Travel to and from the Programme Project Volunteers can always claim this. Paid staff cannot claim for this, with two exceptions: (a) Team Leaders and Assistant Team Leaders’ travel to the Assessment Weekend can be reimbursed up to £25 and (b) PCLO travel to the Personal Challenge site on Sunday can be expensed.

Phone calls Only Paid Logistics Staff and Leaders (TLs, ATLs, Los, EOs) can claim for phone calls.

Challengers are not able to claim any expenses.

How do I claim expenses?
Claiming expenses is very easy. Just follow these steps:
1. Collect together your receipts from the summer and number them all.
2. Go to our website and download an Expense Form. Complete this on your computer – so that the numbers refer to the receipts.
3. Scan or photograph your receipts.
4. Write an email to [email protected] and attach the scans/photographs of your expenses and your Expense Form.
5. Your claim will be authorised if everything is completed correctly. We will aim to pay all expenses directly into your bank account within 7 days of receiving your expenses.

If you have any questions please contact us at [email protected].


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